Partner product by Bluestream · enterprise DITA CCMS
XDocs treats topics as the smallest reusable unit, ending copy-and-paste maintenance: change one place and dozens of manuals update together; lock version baselines so compliance audits have evidence; translate only what changed and pay only for the delta.
We do not sell a cure-all, only the best-fit scenario. Companies matching the left side typically see payback within a year.
Each benefit maps to a real cost line, backed by measured data from manufacturing and technology companies worldwide.
Traditional documentation means searching and copy-pasting across the whole set. XDocs uses topics as the smallest reusable unit and lists every manual referencing that topic: assess impact before the change, sync everywhere after, and eliminate missed updates.
Development and maintenance branches are fully isolated; publishing fixes a baseline so later edits never alter released publications — regulators get the exact version they ask for.
The system compares source and translated status and packages only new and changed topics for translators; links are repaired when translations return, and source editing continues meanwhile.
Import BOMs from ERP and illustrations from CAD to generate illustrated parts catalogues (IPC), published to the service portal for customers to order by diagram — no more manual-to-machine mismatches.
Standard open APIs cover the full content lifecycle and publishing pipeline: quoting systems, service portals and internal platforms call the latest controlled technical content, turning documentation from a cost centre into a data asset.
Green components run on the author's local machine, blue components are deployed on servers and accessed through a browser, and black components handle storage and core services. Local Explorer and XML editors work through the Local API and a local cache; CM Portal, Knowledge Base, CM Admin and Reviewer run as web applications on a J2EE web server (Tomcat in this example) and access the XDocs Repository database through the CM Core API.
We recommend one project folder per product, split into guides by audience (administration, technical, user), with a Common folder holding topics and images reused across guides; DITA maps and bookmaps sit at the project root.
System administrators and project managers configure governance in CM Admin: create and manage branches, define projects and workflows, configure group-based security policies, and manage extended metadata attributes.
XDocs splits localization objects into two layers: content versions are locked by Revision and translation batches are organised by Cycle Put simply:
Every edit creates a new revision, so the system knows exactly what changed — the technical basis for incremental translation.
Package several revisions into one translation batch, with dispatch progress and return status across suppliers in one view.
Suppliers submit quotes and deliver translations in the portal; the enterprise approves or rejects quotes and downloads translations, with email notifications throughout.
| Method | Preconditions | How it works |
|---|---|---|
| Auto Localization Automated localization | The enterprise allows suppliers to access the XDocs server directly | Automated two-way exchange over FTP / SFTP: export → supplier quote → enterprise approval → automated translation and return → email notification |
| Manual Localization Manual localization | IT security policy does not allow external access to the server | Export a localization package for the supplier and import translations back into XDocs; functionality matches the automated route |
Any party in the localization value chain — the enterprise, translation suppliers or agencies overseeing translations — can access content securely through the XDocs portal.
What is in the export package— suppliers receive a structured package with clear responsibilities at each level:
What it means for you: which content changed, what to translate and how much to pay — the system works it out, so you never pay to re-translate a whole book.
Mi（Module Manufacturing Suite）is the manufacturing module of XDocs: it uses ERP material master data + engineering drawings to generate parts catalogues automatically and deliver print / CD-DVD / web in three formats without re-layout for each.
defined 10-step workflow:
The delivery portal and online parts catalogue look like this:
The numbers above are someone else's. Your content volume, target languages and update frequency differ, so the return differs too — put your own figures into the estimator.
Open the ROI estimator →XDocs is software you can use straight away. We stay with you from content audit to go-live, so the platform starts saving money as soon as possible.
Whether your manuals, parts catalogues and FAQs are old or new, we break them into topics, clean and model them, and migrate them into XDocs to build a reusable content asset library — with no business interruption during migration.
Using the Ray AI enterprise translation platform and the XDocs Revision / Cycle mechanism, only changed content is sent for translation and returns are matched automatically, cutting both cost and lead time.
Connect your ERP / PDM / CRM through the open XDocs CM Core API (OpenAPI 3.0.1 REST interfaces). Note: the architecture for deep integration is complete and is now in technical confirmation with BlueStream.
XDocs runs on the standard J2EE stack on a Tomcat application server, supporting Linux and Windows. Most enterprises can use their existing infrastructure without buying dedicated hardware for a CCMS.
It is enough to start. XDocs bundles the well-known XMLmind XML Editor (XXE) for authors at no cost, covering most structured authoring needs out of the box; teams that prefer Oxygen and similar editors can connect them flexibly.
Both routes work: with an external LSP, the XDocs supplier portal covers quoting, approval and delivery end to end, with automated two-way FTP/SFTP exchange; for smaller volumes, the Ray AI enterprise translation platform handles initial translation and post-editing at lower cost.
Yes. In one case RefleXion Medical maintained about 20 publications with a single author — a one-person team benefits even more from topic reuse and a single source of truth, and needs the system safeguard more than a large team.
For manufacturers managing materials and drawings in ERP / PLM / PDM: it turns BOMs and CAD drawings into illustrated parts catalogues and delivers print, disc and web formats from one source, keeping service content in sync with product updates.
They complement each other. XDocs is the content management and localization hub at the source of documentation; the Ray Content Platform handles conditional, audience-specific delivery and reading experience. As solution advisors we help you decide which layer you need and how to adopt it.
Tell us your documentation volume and current translation setup, and we will run a return estimate on real data.
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